Opening a figure to see the entries behind it
Select any account, total or line in Accounting to see every posted entry that makes it up, and the record that created each one.
A balance is only useful if you can see where it came from. In Accounting, every account and every figure on a statement can be opened, step by step, down to the record that started it.
The four steps
- The figure or account. For example Membership Dues on the chart of accounts, or Total income on the income statement.
- Its ledger. Every posted line that touched the account, oldest first, with the balance after each one. At the top are the opening balance, the debits, the credits and the closing balance.
- The journal entry. Select a line to see the whole entry, with its debit and credit lines. Select an account on the entry to open that account's ledger.
- The source record. An entry the app made when money moved has a Where this came from card: the charge, payment, loan, welfare payout, savings movement or cash lodgment behind it, with a button to open it. An entry an officer wrote has no source; the entry is the last step.
The closing balance of a ledger is the figure you selected. If it were not, that would be a fault to report.
What you can open
| Where | What opens |
|---|---|
| An account on the chart of accounts, and its balance | That account's ledger, from the beginning to today |
| An account or a total on the income statement | The ledger for the same dates as the statement |
| An account or a total on the balance sheet | Everything posted up to the date the sheet is drawn for |
| Cash at the start, cash at the end | The cash and bank accounts together, up to that moment |
| A thing that came in or went out on the cash flow | The journal entry it came from |
| A line of a budget, and the spending or income totals | The entries posted inside the budget's dates |
| The big figures on the Accounting dashboard | The ledger of cash, what is owned or what is owed; the income statement for the year or for one month of the chart; the budget in force |
| A line on a journal entry | The ledger of that account |
On the web, a figure you can open has a dotted underline. On the phone, it has a small arrow. A figure of nothing has nothing behind it, so it is shown plainly.
Inside a ledger
- Search by description or entry number. This narrows the lines shown; the balances stay those of the whole ledger.
- Dates start as the dates you opened it with. Choose All time, This month or This year to change them.
- Sub-accounts of an account are listed above the lines, each with what it moved, and each opens its own ledger.
- Only posted entries are here. A draft, an entry waiting for approval and a rejected entry are not in the books yet.
Where a source opens
| The entry came from | Opens |
|---|---|
| A charge | The charge |
| A payment | The payment (on the phone, the charge it paid) |
| A welfare contribution | The member's ledger |
| A welfare payout | The payout request |
| A savings movement | The savings account |
| A loan, or a loan repayment | The loan |
| A cash lodgment | The lodgment |
| The reversal of a cancelled cash receipt | The entry it reversed |
If the record has since been removed, the card says so in plain words and the entry stays readable.
What you can do
Related
The chart of accounts
The list of accounts every journal entry, statement and budget in Accounting uses.
Journal entries: draft, approve, post
Write an entry, have a second officer approve it, then post it to the books with your password.
Opening a figure to see what makes it up
Tap or click any total on a report, tile or chart to see the charges or payments behind it, down to a single record.
Last updated 25 October 2026