Approving member savings deposits
Check the bank statement, then confirm or reject a deposit a member has declared.
When a member saves by paying the cooperative's bank account, they upload their receipt and the deposit waits here. Approving it is what adds the money to their savings.
Before you start
You need the Administrator or Treasurer role. Keep the cooperative's bank statement open so you can match each deposit to a real credit.
Only approve money you can see
Approving takes effect immediately and can't be undone from this screen. A receipt can be wrong or edited, so match the amount and date to your own bank statement, not just the uploaded image.
Review a deposit
What happens next
- Approved — the amount is added to the member's savings account straight away and recorded as a deposit in its history (and in your accounting, if integration is on). The member is notified.
- Rejected — nothing changes in the account. The member is notified and shown your reason.
You can't decide your own deposit. If you are also a member and the deposit is yours, another officer has to approve or reject it; you'll see a note instead of the buttons. A deposit can only be reviewed once. If two officers open the same deposit, the second one is told it has already been reviewed. The Approved and Rejected tabs keep the history.
You can still record a deposit directly, without a member's receipt, as described in Recording deposits and withdrawals.
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Last updated 26 October 2026